Our Amazing Food Bank is Hiring!
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Volunteer Coordinator - Gallatin Valley Food Bank
Food & Nutrition – Bozeman, Montana
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Human Resource Development Council is an Equal Opportunity Employer. We consider applicants for all positions on the basis of qualifications and without regard to race, color, religion, sex, national origin, gender, marital status, veteran status, disability, sexual orientation and any other legally protected status.
Job Opening Date: May 15, 2019
Job Closing Date: Open until filled
Anticipated Start : June 17, 2019
Job Status: Full time, 8 hours per day, Monday through Friday
General Summary of Purpose of this Position: Oversees the coordination of approximately 130 weekly volunteers and many special work groups. Provides volunteer training and orientation to the Food Bank operations. Instructs work group members in necessary tasks and procedures to be completed. Works to develop a spirit of cooperation and teamwork among Food Bank volunteers in assisting those in need of food assistance. This position has the responsibility of keeping the Food Bank volunteers informed and maintaining a professional representation of the Food Bank at all times. There is a shared responsibility in keeping the facility and food supply safe and sanitary. This requires facilitating some scheduled evening volunteer opportunities. Additional duties as assigned.
Specific Duties and Responsibilities:
Schedule, train, recruit, and recognize volunteers
Provide volunteer training and orientation
Instruct work group members in necessary tasks and execution of proper
Develop spirit of cooperation and understanding among volunteers and
work group members
Recognize volunteers during special events such as birthdays and checks on them if they are ill
Represent the Food Bank while recruiting volunteers this may include,public speaking, giving tours of the food bank, as well as going out to recruit volunteers through service clubs, businesses, churches and schools
Generate job descriptions for the various roles at the food bank.
Publish a quarterly newsletter for volunteers
Maintain volunteer information board keeping up with current events and opportunities
Ensure volunteer hours, birthdays, and special events are recorded
Document required training needed and received
Assists with daily warehouse tasks
Maintain projects for volunteers such as stocking, sorting, and assisting clients
Work with Warehouse Coordinator to ensure product rotation and food supply safety
Maintain facility safety and organization
Work with staff and volunteers in providing a safe and sanitary working environment
Work with donors and partner agencies
Accept and record food donations from public and provide receipt as needed
Assist Partner agencies with requests for food items
Knowledge Skills and Abilities
Read and comprehend basic instructions and present information to others
Read, interpret, and write routine reports and correspondence
Interpret and write general business documents or technical procedures
Mathematical/ Money Handling Skills:
Basic counting skills
Add, subtract, multiply and divide simple numbers
Handle small to large amounts of cash
Calculate figures and amounts applying concepts of basic algebra and/or geometry
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form;
Ability to deal with problems involving several concrete variables in standardized situations;
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form;
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Words per minute computer keyboard required: Demonstrate proficiency
10-Key strokes per minute data entry required: Demonstrate proficiency
Specialized Office Equipment:
Operate scanner/fax/copy machine to send or receive documents
Operate 10-key calculator to add, subtract, divide or multiple numbers
Operate Multi-line telephone system to place, receive, or transfer calls or to retrieve voice mail messages
Computer Software and Operating Systems:
Utilize computer spreadsheet to input, format and edit data and save, print, or transmit data
Utilize computer word processing to input/format/edit documents and save, print, or transmit documents
Utilize Internet/E-Mail to access, send, retrieve, save, print, or transmit documents, or data files
Operate personal computer with Windows operating system to start programs, input, format, and edit data files and print or transmit data
Utilize computer databases to create data files, input/format/edit data and save, print, or transmit data
Utilize proprietary, custom or online programs or computer data bases to input/format/edit data and save, print or transmit data
Specialized Tools (Non-Computer):
Operate Electric Forklift
HRDC, Professional or Governmental Policies and Regulations:
State or federal regulations or laws (List by name): must follow guidelines on sanitation practices in accordance with regulatory and licensing requirements
Agency policies or procedures (List by name): All HRDC policies and procedures.
Drivers Licenses Required for Performing this Position:
Montana Class D Driver License and appropriate insurance
Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position:
Licenses or Certifications That Would Be Useful but Are Not Required:
Other Required Knowledge, Skills or Abilities:
Ability to effectively work and communicate with a wide range of individuals from all socio-economic groups
Ability to read, interpret and implement documents such as governmental regulations, rules, and procedure manuals
Ability work with minimal supervision and effectively manage work flow
Ability to respond effectively to the most sensitive inquiries or complaints from customers or claimants;
Strong interpersonal and communication skills
Must be able to drive standard and automatic transmission vehicles
Essential Physical, Mental and Emotional Requirements of this Position
The following physical, mental and emotional abilities are considered essential to perform the duties listed above:
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear.
The employee must regularly lift and/or move up to 50 pounds, and frequently lift and/or move up to 75 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The incumbent must be able to perform multiple tasks simultaneously, must be able to work under time and/or deadline pressures.
Education and Experience
Education: The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:
Graduation from high school or GED is required.
Associate’s degree or equivalent from two‑year college or technical school preferred.
Experience: The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:
At least 6 months of experience in this field is required.
One to two years of experience in this field is preferred.
Section III - Supervision
This position operates under general supervision. The incumbent’s work is primarily assigned by daily workflow and operations. The incumbent is authorized to make decisions as to the timing and sequence of work and the work is performed according to established policies and procedures and/or within applicable laws, rules and regulations governing the tasks being performed.
This position supervises the following position(s):
This position has the following supervisory responsibilities:
This position has responsibility for assigning and checking work of volunteers.
Section IV - Decisions
Impact of Decisions and Errors Made by Position:
Decisions, final recommendations, and/or errors primarily affect clients of one program.
Judgment Required to Make Decisions:
Job duties typically involve frequently changing conditions and problems and require judgment to determine prioritization of tasks.
This position does not have the authority to authorize exceptions to program policy or procedure.
Section V - Financial Responsibility
Handles cash or checks: May handle monetary and in-kind Food Bank donations
Section VI - Personal Contacts
The incumbent is responsible for the following personal contacts (either in oral or written form) when performing the duties and responsibilities of the position:
Daily interaction with co-workers and the public
Interacts with supervisor daily
Interacts with representatives of other service providers several times a year
The incumbent regularly works with confidential and client data, which if disclosed, may be detrimental to agency/client interests. Release of such information may also violate disclosure laws.
Section VII - Working Conditions
The incumbent is exposed to the following unusual, potentially hazardous or unpleasant working conditions:
Works in temperature controlled office environment and a warehouse where temperature may not be controlled
Weekly or more frequent operation of a motor vehicle under all weather conditions
Weekly or more frequent exposure to angry or violent clients or volunteers
Weekly or more frequent exposure to unpleasant substances, odors, or noises
Weekly or more frequent requirement to work above ground level on a ladder or scaffold
Possible evening and weekend hours